Join Our Team:

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Are you the kind of person who notices a missing signature from three pages away?

Do you get a small (slightly nerdy) thrill from a perfectly organized file?

Do you quietly fix broken systems instead of complaining about them?

Hi. We’ve been looking for you.

The Real Estate Assistant is growing, and we need a calm, steady, systems-loving human to help keep our compliance and listings running smoother than a clear-to-close email.

We are a women-owned Texas real estate support company providing transaction coordination, broker compliance review, and marketing services. We believe in boundaries, ownership, clean systems, and solving problems before they become fires.

What You’ll Be Doing (Aka: Your Superpowers)

Broker Compliance Review

• Reviewing agent files for brokerages and catching what others miss
• Identifying missing documents, incorrect forms, signature gaps, timeline issues
• Communicating clearly (and professionally) what needs to be corrected
• Helping us refine and improve our compliance systems

TC Compliance Support

• Uploading transaction documents into brokerage compliance platforms
• Making sure files are DA-ready and audit-ready
• Supporting the owner with compliance-related projects

Full-Service Listing Coordination

• Drafting listing agreements
• Coordinating photographers and vendors
• MLS input (ABOR, HAR, etc.)
• Writing/editing listing descriptions
• Managing timelines from pre-list to active
• Making sure listings are polished, compliant, and launch-ready

You’ll touch multiple parts of the business. If you love variety and structure at the same time, this will feel good.

Who You Are

You are:

• Calm under pressure
• Methodical and organized
• Supportive but not passive
• Comfortable saying, “I think there’s a better way to do this.”
• A systems thinker
• A solutions-first human
• Responsible working remotely
• Able to collaborate strategically and execute independently

You don’t wait to be told every step.

You notice inefficiencies and gently improve them.

You respect boundaries and expect others to as well.

Non-Negotiables

• 2+ years working directly with Texas (TREC) contracts
• Experience reviewing contracts and tracking deadlines
• MLS input experience
• Must work CST
• Must be available Monday–Friday, 9:00 AM–2:00 PM CST
• Reliable home office + strong internet
• A license isn’t required, but strong TREC knowledge is.

The Details

• W2 Employee
• $20/hour
• 25 hours/week (9–2 CST)
• 50 hours PTO annually
• $200 annual stipend
• 90-day review period
• Opportunity to grow with us OR stay steady long-term

We value both growth-minded team members and reliable long-term anchors.

About Our Culture

We are:

• Women-owned and operated
• System-focused
• Big on boundaries
• Multi-service (TC + Marketing)
• High standard, low drama
• Collaborative but independent

We care about doing things well.

We care about clean files.

We care about treating people like adults.

This Probably Isn’t For You If:

• You need constant direction
• You dislike structure
• You avoid hard conversations
• You get defensive with feedback
• You prefer chaos to clarity

Note: The responsibilities and qualifications listed above provide a glimpse into your potential role. We’re excited to tailor this opportunity to your unique skills and aspirations. 

TIRED OF RUNNING A TC BUSINESS? KEEP YOUR CLIENTS & GAIN MORE WITHOUT THE HASSLE!

Are you a licensed, experienced Transaction Coordinator who loves working in real estate but doesn’t want to handle the stress of running a business? Do you want to provide top-tier service to your clients without worrying about invoicing, marketing, or compliance headaches?

At The Real Estate Assistant, we are not just a transaction management company—we are a full-service real estate support team dedicated to helping agents grow their businesses and deliver an exceptional client experience. We go beyond compliance to provide specialized services for real estate clients, ensuring every transaction runs smoothly and their businesses thrive.

WHAT MAKES THIS ROLE DIFFERENT?

• Keep Your Clients & Gain More – Already have agent clients? Bring them with you! We’ll also help you get more.
• Specialized Services for Your Agents’ Clients – We don’t just check boxes; we provide top-tier support that elevates your agents’ business. 
• Full Marketing Support for Your Agents – Help your agents grow their brand and attract more clients (and we help you, too!). 
• Beyond Compliance – Our in-house Compliance Manager ensures smooth transactions, but we also proactively help agents avoid pitfalls before they arise. 
• Vacation Coverage – You deserve time off! We provide coverage so your agents always have support. 
• 1099 Independent Contractor Role – Work independently but with full team support.

KEY RESPONSIBILITIES:

• Manage real estate transactions from contract to close with expert-level precision.
• Provide concierge-level service to agents and their clients to enhance the home buying/selling experience.
• Ensure compliance while proactively troubleshooting potential issues before they happen.
• Work seamlessly with title companies, lenders, and clients to streamline the process beyond paperwork.
• Use Open to Close to manage and track files efficiently.
• Leverage our marketing services to help your agents attract more business and establish themselves as industry leaders.
• Enjoy work-life balance—because we cover for you when you need time off.

REQUIREMENTS:

• Active Texas Real Estate License (This is a must!)
• Proven Experience as a Transaction Coordinator (We need someone who knows their way around a file.
• Expertise in Texas Real Estate Contracts (TREC forms? No problem.)
• Proficiency in Open to Close & Cognito Forms (You’re already familiar with these tools.)
• Bilingual in Spanish? 🎉 That’s an extra bonus!

DAILY SOFTWARE PROGRAMS:

• Open to Close
• Cognito Forms
• Outlook
• Real Estate MLS: ABOR, SABOR, CenTex, HAR
• FloDesk
• Canva

COMPENSATION & PERKS:

• 1099 Contractor Position – Work independently with full support.
• Earn a 60% Split – You keep the majority of your earnings while we handle the overhead.
•  $100 Monthly Tech Fee – Covers branded email, Open to Close, Cognito Forms, and invoicing for seamless transaction management.
• In-House Compliance Manager – Available for transaction review & support for a small per-transaction fee.
• Bonus Structure for Referrals & New Clients – Earn more when you bring in business.
• Marketing Services for You & Your Agents – Grow your brand and increase your earning potential.
• Vacation & Backup Coverage – Take time off without missing a beat.
• No More Business Stress – We handle billing, compliance, and marketing so you can focus on what you love.

Note: The responsibilities and qualifications listed above provide a glimpse into your potential role. We’re excited to tailor this opportunity to your unique skills and aspirations.